FieldManager - Revision history

Clarkj25: /* Inspector's Daily Report (IDR) */ spelling error

2021-01-14T14:53:47Z

Inspector's Daily Report (IDR): spelling error

Deboerm: /* Inspector's Daily Report (IDR) */

2020-12-14T13:52:50Z

Inspector's Daily Report (IDR)

Deboerm: /* Inspector's Daily Report (IDR) */

2020-12-14T13:50:51Z

Inspector's Daily Report (IDR)

SchaeferS: /* Inspector's Daily Report (IDR) */ Updated wording in IDR

2020-11-30T19:59:01Z

Inspector's Daily Report (IDR): Updated wording in IDR

SchaeferS: /* LAP Project Considerations */ added new bi-annual FieldManager User Account Verification Process

2020-09-24T13:39:56Z

LAP Project Considerations: added new bi-annual FieldManager User Account Verification Process

SchaeferS: /* Inspector's Daily Report (IDR) */ Corrected/added back in the information I mistaken deleted when updating this section

2020-07-23T21:01:06Z

Inspector's Daily Report (IDR): Corrected/added back in the information I mistaken deleted when updating this section

SchaeferS: /* Inspector's Daily Report (IDR) */ updated IDR info

2020-07-22T20:53:43Z

Inspector's Daily Report (IDR): updated IDR info

SchaeferS: /* Standard Rounding Convention Guidance */ Updated/Added HMA section

2020-07-22T20:33:43Z

Standard Rounding Convention Guidance: Updated/Added HMA section

SchaeferS: Updated content and added "LAP Project Considerations" link

2020-07-14T14:52:33Z

Updated content and added "LAP Project Considerations" link

SchaeferS: /* Inspector's Daily Report (IDR) */ Created link to the FHWA CAP Targeted Action Plan page

2020-06-25T20:34:57Z

Inspector's Daily Report (IDR): Created link to the FHWA CAP Targeted Action Plan page

@@ Line 224: / Line 224: @@
 * Number of personnel for each contractor (If force account, Form 1101A must be used)
 * Starting and ending Hours for each contractor in the comments section (If force account, Form 1101A must be used.)
-* Clearly show all computations along with conversation factors and their associated units using the [http://mdotwiki.state.mi.us/construction/index.php/FieldManager#Standard_Rounding_Convention_Guidance Standard Rounding Convention Guidance].
+* Clearly show all computations along with conversion factors and their associated units using the [http://mdotwiki.state.mi.us/construction/index.php/FieldManager#Standard_Rounding_Convention_Guidance Standard Rounding Convention Guidance].
 * Pay item location (Be specific – Plan sheet’s, distance from center line, stationing, etc.)
 * Quantity Posted with supporting documentation

@@ Line 245: / Line 245: @@
 Inspectors should complete and submit reports no later than the first work day after the work was performed. The sooner information is put in writing, the more accurate it will be.
-In addition to the pay items, other details to be documented in the body of the report include Subcontractor information, final pay item quantities, final pay item field measurement (these items should be clearly labeled as final measured), associated pay item test material usage and comments, comments on maintaining traffic and maintenance of traffic devices (traffic device checks must be recorded daily).. Comments on attitude and quality of Contractor’s work may also be recorded.
+In addition to the pay items, other details to be documented in the body of the report include Subcontractor information, final pay item quantities, final pay item field measurement (these items should be clearly labeled as final measured), associated pay item test material usage and comments, comments on maintaining traffic and maintenance of traffic devices (traffic device checks must be recorded daily). Comments on attitude and quality of Contractor’s work may also be recorded.
 Other details that should be recorded include complaints from the public, along with inspector responses to these complaints, unusual events, daily weather conditions and accidents. Exceptionally good or bad work may also be cited.

@@ Line 227: / Line 227: @@
 * Pay item location (Be specific – Plan sheet’s, distance from center line, stationing, etc.)
 * Quantity Posted with supporting documentation
-* Checked computations and initials
+* Checkmarks placed next to verified computations
 * Properly associate all materials to pay item along with visual inspection must be documented on IDR’s
 * Signature of person who reviewed the IDR
@@ Line 240: / Line 241: @@
 The recommended work flow method for submitting automated or manual IDR’s to the office for processing is to have each individual inspector complete the IDR and submit it to the office for processing.
-Regardless of the method used, it is always the senior technician’s responsibility to collect all reports daily, review them and turn them into the office technician. Either the senior technician or the office technician checks and initials all computations.
+Regardless of the method used, it is always the senior technician’s responsibility to collect all reports daily including attachments, review them and turn them into the office technician.  Either the senior technician or the office technician checks all computations.  Once the check is complete and verified to be accurate, the office technician or senior technician must sign at the bottom of the IDR.
 Inspectors should complete and submit reports no later than the first work day after the work was performed. The sooner information is put in writing, the more accurate it will be.

@@ Line 216: / Line 216: @@
 ==[[#Inspector's Daily Report (IDR)|Inspector's Daily Report (IDR)]]==
-The Inspector’s Daily Report (IDR) is a significant piece of documentation that is prepared by the inspector with the objective of summarizing the Contractor’s work and progress.  It is necessary that the IDR be prepared correctly, legibly, and thoroughly.  At a minimum, a completed IDR will include all report header information, a statement in the body of the report, and show all  computations along with conversion factors, measurements, and supporting documentation verifying quantity reported for payment.  HMA temperature and yield calculations will be documented.  The calculation section at the bottom of forms 1174R and 1174S – Inspector’s Report Of Concrete Placed will be complete including a signature of the person who reviewed the IDR.  The author of the IDR cannot review their own IDR.  The actual work performed date will be used when reporting a missed pay item on an IDR.
+The Inspector’s Daily Report (IDR) is a significant piece of documentation that is prepared by the inspector with the objective of summarizing the Contractor’s work and progress. It is necessary that the IDR be prepared correctly, legibly, and thoroughly. At a minimum, a completed IDR will include the information listed below:
-Following the proper procedures to document the project ensures federal funding participation. The 2019 Federal Highway Administration (FHWA) Compliance Assessment Program (CAP) review noted several findings related to field documentation on construction projects.  FHWA and MDOT approved a [http://mdotwiki.state.mi.us/construction/index.php/FHWA_CAP_Action_Plans targeted action plan] to address Inspector Daily Reports, calculations, forms, reporting requirements, field documentation, etc.
+* Header information (Pre-Filled)
-The exact nomenclature and pay item code number shown in the proposal must be used when turning in a pay item. Any inaccuracy in nomenclature or code can be misleading, as many contracts contain pay items with similar nomenclature.
+The author of the IDR cannot review and/or sign their own IDR.
-The recommended work flow method for submitting automated or manual IDR’s to the office for processing is to have each individual inspector complete the IDR and submit it to the office for processing.
+The actual work performed date will be used when reporting a missed pay item on an IDR.
-Regardless of the method used, it is always the senior technician’s responsibility to collect all reports daily, review them and turn them into the office technician. Either the senior technician or the office technician checks and initials all computations.
+Following the proper procedures to document the project ensures federal funding participation. The 2019 Federal Highway Administration (FHWA) Compliance Assessment Program (CAP) review noted several findings related to field documentation on construction projects. FHWA and MDOT approved a targeted action plan to address Inspector Daily Reports, calculations, forms, reporting requirements, field documentation, etc.
-Inspectors should complete and submit reports no later than the first work day after the work was performed. The sooner information is put in writing, the more accurate it will be.
+The recommended work flow method for submitting automated or manual IDR’s to the office for processing is to have each individual inspector complete the IDR and submit it to the office for processing.
-In addition to the pay items, other details to be documented in the body of the report include Subcontractor information, final pay item quantities, final pay item field measurement (these items should be clearly labeled as final measured), associated pay item test material usage and comments, comments on maintaining traffic and maintenance of traffic devices (traffic device checks must be recorded daily).  Anytime a material is posted to a pay item on an IDR, the inspector on site must note visual inspection of all materials on the IDR.  Comments on attitude and quality of Contractor’s work may also be recorded.
+Regardless of the method used, it is always the senior technician’s responsibility to collect all reports daily, review them and turn them into the office technician. Either the senior technician or the office technician checks and initials all computations.
 Other details that should be recorded include complaints from the public, along with inspector responses to these complaints, unusual events, daily weather conditions and accidents. Exceptionally good or bad work may also be cited.

@@ Line 321: / Line 321: @@
 <div style="text-align: right;">[mailto:Change?body=http://mdotwiki.state.mi.us/construction/index.php/FieldManager Email this Page]</div>
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 ==[[#LAP Project Considerations | LAP Project Considerations]]==

← Older revision		Revision as of 21:01, 23 July 2020
Line 219:		Line 219:

	Following the proper procedures to document the project ensures federal funding participation. The 2019 Federal Highway Administration (FHWA) Compliance Assessment Program (CAP) review noted several findings related to field documentation on construction projects. FHWA and MDOT approved a [http://mdotwiki.state.mi.us/construction/index.php/FHWA_CAP_Action_Plans targeted action plan] to address Inspector Daily Reports, calculations, forms, reporting requirements, field documentation, etc.		Following the proper procedures to document the project ensures federal funding participation. The 2019 Federal Highway Administration (FHWA) Compliance Assessment Program (CAP) review noted several findings related to field documentation on construction projects. FHWA and MDOT approved a [http://mdotwiki.state.mi.us/construction/index.php/FHWA_CAP_Action_Plans targeted action plan] to address Inspector Daily Reports, calculations, forms, reporting requirements, field documentation, etc.
		+
		+	The exact nomenclature and pay item code number shown in the proposal must be used when turning in a pay item. Any inaccuracy in nomenclature or code can be misleading, as many contracts contain pay items with similar nomenclature.
		+
		+	The recommended work flow method for submitting automated or manual IDR’s to the office for processing is to have each individual inspector complete the IDR and submit it to the office for processing.
		+
		+	Regardless of the method used, it is always the senior technician’s responsibility to collect all reports daily, review them and turn them into the office technician. Either the senior technician or the office technician checks and initials all computations.
		+
		+	Inspectors should complete and submit reports no later than the first work day after the work was performed. The sooner information is put in writing, the more accurate it will be.
		+
		+	In addition to the pay items, other details to be documented in the body of the report include Subcontractor information, final pay item quantities, final pay item field measurement (these items should be clearly labeled as final measured), associated pay item test material usage and comments, comments on maintaining traffic and maintenance of traffic devices (traffic device checks must be recorded daily). Anytime a material is posted to a pay item on an IDR, the inspector on site must note visual inspection of all materials on the IDR. Comments on attitude and quality of Contractor’s work may also be recorded.
		+
		+	Other details that should be recorded include complaints from the public, along with inspector responses to these complaints, unusual events, daily weather conditions and accidents. Exceptionally good or bad work may also be cited.
		+
		+	Questions regarding this process can be answered by calling the FieldManager Help Line at '''1-844-4MI-MDOT''' (1-844-464-6368).
		+
		+	A sample IDR is shown in '''''Figure 101-1'''''.
		+
		+	[[File:Figure 101.04-1.png\|thumb\|center\|500px\|Figure 101-1 - Sample IDR]]
		+
		+	[[File:Figure 101.04-1cont E-Signed.png\|thumb\|center\|500px\|Figure 101.04-1 (cont.) E-Signed - Sample IDR]]

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@@ Line 171: / Line 171: @@
 <u>'''Syd'''</u>
 <br>
 .25 x 55.18 = 675.955 Sft
 ::+
 .12 x 44.30 = 536.916 Sft
 ::+
 .81 x 19.54 = 35.367 Sft
-'''Total:''' 1248.238 Sft / 9 = 138.693 Syd
+'''Total:''' 1248.238 Sft / 9 Sft/Syd = 138.693 Syd
 '''Posting:'''  138.69 Syd
@@ Line 190: / Line 190: @@
 .12 x 44.31 x 1.11 = 596.111 Cft
-'''Total:''' 1353.181 Cft / 27 = 50.118 Cyd
+'''Total:''' 1353.181 Cft / 27 Cft/Cyd = 50.118 Cyd
 '''Posting:'''  50.12 Cyd
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@@ Line 2: / Line 2: @@
 ==[[#FieldManager|FieldManager]]==
-[http://michigan.gov/mdot/0,1607,7-151-9625_47921---,00.html FieldManager] is a construction management system employed by over 1000 users to manage and track road and bridge construction projects in Michigan.  It will be used by MDOT’s Region, TSC and construction field offices, local government agencies and construction consultants.  Business functions automated by FieldManager include the following.
+[http://michigan.gov/mdot/0,1607,7-151-9625_47921---,00.html FieldManager] is a construction management system employed by MDOT to manage and track road and bridge construction projects in Michigan. It is used by MDOT’s Region, TSC and construction field offices, local public agencies, and consultants. Business functions automated by FieldManager include the following.
 * Contractor payments
@@ Line 24: / Line 24: @@
 * '''FieldPad''' - A subcomponent of FieldBook that runs on a hand held device.
-* '''FieldBuilder''' - Allows local government and consulting agencies to establish their own respective FieldManager projects on contracts that will not be processed through the Trns*port system.
+* '''FieldBuilder''' - Allows consultants and local agencies to establish their own respective FieldManager projects on contracts that will not be processed through the Trns*port system.
 For information on acquiring the software, self-paced FieldManager and FieldBook Tutorials, FieldManager User’s Guide, Trns*port interface or technical questions, please call the FieldManager Help Line at '''1-844-4MI-MDOT''' (1-844-464-6368).
@@ Line 291: / Line 291: @@
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-===[[#MDOT Read-Only Files for Local Agency and Consultant Contracts|MDOT Read-Only Files for Local Agency and Consultant Contracts]]===
+===[[#MDOT Read-Only Files for Consultant Contracts|MDOT Read-Only Files for Consultant Contracts]]===
-To respond in a timely manner to audit and Federal Highway Administration (FHWA) requests, files must be up-to-date in the MDOT FieldManager system.  A manually generated FieldManager read-only file must be submitted to the managing MDOT Transportation Service Center (TSC) office by the local agency, their consultant, or a consultant hired by MDOT prior to the start of construction operations.  An updated read-only file must also be provided with the submission of each bi-weekly pay estimate.  The updated read-only file can be automatically sent by using FieldManager’s read-only distribution list.  This distribution is required for all MDOT consultant oversight projects and all federally funded local agency projects with oversight by direct forces or a consultant.
+To respond in a timely manner to audit and Federal Highway Administration (FHWA) requests, files must be up-to-date in the MDOT FieldManager system. A manually generated FieldManager read-only file must be submitted to the managing MDOT Transportation Service Center (TSC) office by the consultant hired by MDOT prior to the start of construction operations. An updated read-only file must also be provided with the submission of each bi-weekly pay estimate. The updated read-only file can be automatically sent by using FieldManager’s read-only distribution list. This distribution is required for all MDOT consultant oversight projects
-This requirement is to be discussed at the local agency preconstruction meeting or the expectations meeting with direct hired consultants.  Local agency and consultant offices must use FieldManager’s read-only distribution function.  MDOT may also request a read-only copy at any time during the life of the contract.
+Consultant offices must use FieldManager’s read-only distribution function. MDOT may also request a read-only copy at any time during the life of the contract.
-For detailed instructions on how to send manual and automatic updates using the read-only distribution list in FieldManager, consult the [http://www.michigan.gov/documents/mdot/ugsup_loc_cns_53_555651_7.pdf FieldManager User’s Guide Supplement (For Michigan Local Agencies and Consultants)].
+For detailed instructions on how to send manual and automatic updates using the read-only distribution list in FieldManager, consult the FieldManager User’s Guide Supplement (For Michigan Local Agencies and Consultants).
 If you have any questions regarding this information, please contact MDOT’s FieldManager Help Desk at '''1-844-4MI-MDOT''' (1-844-464-6368) or [mailto:fieldmanager-admin@michigan.gov fieldmanager-admin@michigan.gov].
 <div style="text-align: right;">[mailto:Change?body=http://mdotwiki.state.mi.us/construction/index.php/FieldManager Email this Page]</div>
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 [[Category:Construction Manual]]
 [[Category: Division 1 Supplemental]]

@@ Line 198: / Line 198: @@
 ==[[#Inspector's Daily Report (IDR)|Inspector's Daily Report (IDR)]]==
-Perhaps the single most important type of project documentation is the Inspector’s Daily Report (IDR) and its variations. Because of the IDR’s importance, it is imperative that it be prepared correctly, legibly and thoroughly. At the very minimum, a completed IDR must include all report header information, a statement in the body of the report and a signature of the person who reviewed the IDR. The person reviewing the IDR should not be the author of the IDR.
+Perhaps the single most important type of project documentation is the Inspector’s Daily Report (IDR) and its variations. Because of the IDR’s importance, it is imperative that it be prepared correctly, legibly and thoroughly. At the very minimum, a completed IDR must include all report header information, a statement in the body of the report and a signature of the person who reviewed the IDR. The person reviewing the IDR should not be the author of the IDR. Following the proper procedures to document the project ensures federal funding participation.  The 2019 Federal Highway Administration (FHWA) Compliance Assessment Program (CAP) review noted several findings related to field documentation on construction projects. FHWA and MDOT approved a [http://mdotwiki.state.mi.us/construction/index.php/FHWA_CAP_Action_Plans targeted action plan] to address Inspector Daily Reports, calculations, forms, reporting requirements, field documentation, etc.
 The exact nomenclature and pay item code number shown in the proposal must be used when turning in a pay item. Any inaccuracy in nomenclature or code can be misleading, as many contracts contain pay items with similar nomenclature.
@@ Line 231: / Line 231: @@
 In addition, when Inspector’s Daily Reports (IDRs) are modified or changed, the original and all revisions are to be kept in the project files as a permanent part of the project records.
-This information and requirement must be reinforced to all construction staff at MDOT, consultant offices and local agencies. These documents are considered source documentation and must be maintained in the project files. The documentation requirements are applicable to all federally funded projects.
+This information and requirement must be reinforced to all construction staff at MDOT, consultant offices and local agencies. These documents are considered source documentation and must be maintained in the project files. The documentation requirements are applicable to all federally funded projects. The 2019 Federal Highway Administration (FHWA) Compliance Assessment Program (CAP) review noted several findings related to field documentation on construction projects. FHWA and MDOT approved a [http://mdotwiki.state.mi.us/construction/index.php/FHWA_CAP_Action_Plans targeted action plan] to address Inspector Daily Reports, calculations, forms, reporting requirements, field documentation, etc.
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