102.01 Prequalification of Bidders - Revision history

SchaeferS: adjusted LAP Project Considerations level

2020-07-23T18:45:12Z

adjusted LAP Project Considerations level

SchaeferS: added forced TOC

2020-07-15T18:00:37Z

added forced TOC

SchaeferS at 17:55, 15 July 2020

2020-07-15T17:55:42Z

SchaeferS: Updated content and added "LAP Project Considerations" and linked back to new LAP Section

2020-07-14T20:17:48Z

Updated content and added "LAP Project Considerations" and linked back to new LAP Section

Deboerm: /* Contractor Performance Evaluation (CPE) and Prequalification */

2018-12-11T12:42:02Z

Contractor Performance Evaluation (CPE) and Prequalification

Clarkj25 at 17:56, 3 May 2018

2018-05-03T17:56:11Z

Clarkj25: /* Contractor Performance Evaluations (CPE) and Prequalification */

2018-05-03T17:55:21Z

Contractor Performance Evaluations (CPE) and Prequalification

JohnsonN23 at 18:00, 19 June 2017

2017-06-19T18:00:35Z

Clarkj25: /* Contractor Performance Evaluations (CPE) and Prequalification */

2017-06-08T18:47:00Z

Contractor Performance Evaluations (CPE) and Prequalification

JohnsonN23 at 13:38, 8 June 2017

2017-06-08T13:38:45Z

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-==[[#LAP Project Considerations | LAP Project Considerations]]==
+===[[#LAP Project Considerations | LAP Project Considerations]]===
 The local agency will follow the most recent MDOT procedures for contractor performance evaluations.  The LRC must sign off on all CPE’s prior to routing to the DR for execution by the TSC Manager.

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 <center>[http://mdotcf.state.mi.us/public/specbook/files/2012/102%20Bid%20Sub,%20Award,%20Exec%20Contr.pdf Spec Book Section 102]</center>
 <center>[mailto:Change?body=http://mdotwiki.state.mi.us/construction/index.php?title=102.01_Prequalification_of_Bidders Email this Page]</center>
 ==[[#Contractor Performance Evaluation (CPE) and Prequalification | Contractor Performance Evaluation (CPE) and Prequalification]]==

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 <center>[mailto:Change?body=http://mdotwiki.state.mi.us/construction/index.php?title=102.01_Prequalification_of_Bidders Email this Page]</center>
 ==[[#Contractor Performance Evaluation (CPE) and Prequalification | Contractor Performance Evaluation (CPE) and Prequalification]]==
 This article explains revisions in the Contractor Performance Evaluation (CPE) procedure, along with mailing instruction changes.  The purpose of the CPE is to document and improve contractor performance, to ultimately improve quality in construction projects.  The CPE procedures are to provide evaluation consistency and promote project management/contractor communication.  A CPE is used as a basis for modifying the prequalification rating of the contractor.  Any action to modify the contractor’s prequalification ratings will be taken in accordance with duly promulgated prequalification rules.
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 The construction manual will be updated with this information.
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 A project let through the MDOT letting process will require the project management staff to evaluate the prime and subcontractor(s) performance at the completion of each project, or at the end of each year for multiple year projects.  A final estimate cannot be produced until all CPEs are approved in FieldManager; therefore, timely evaluation of the contractor is important.  A CPE may also be completed at the end of a warranty period or at any interim project date management staff deems appropriate.  Instructions and rating criteria for completing the CPE are available in FieldManager.
-Forward the completed CPE to the respective contractor or subcontractor(s) by regular or electronic mail if there are no ratings of seven or below.  If there are any ratings of seven or below, forward the completed evaluations to the respective contractor and subcontractor(s) by e-mail.  Send original CPEs to the Construction and Technology Division after it is approved in FieldManager, and in accordance with the following paragraph:
+Forward the completed CPE to the respective contractor or subcontractor(s) by regular or electronic mail if there are no ratings of seven or below.  If there are any ratings of seven or below, forward the completed evaluations to the respective contractor and subcontractor(s) by e-mail.
 Within 21 days of the date of receipt of a performance evaluation, the contractor may make a written request to meet with project management staff to review an evaluation.  As a result of this meeting, the evaluation may be left unchanged or revised as deemed appropriate by the engineer.  The engineer will then give the contractor written notice with the final performance evaluation.  If the meeting is not requested within the 21-day period, the original evaluation becomes final and will not be subject to later contest or appeal.

← Older revision		Revision as of 17:56, 3 May 2018
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−	==[[#Contractor Performance Evaluation (CPE) and Prequalification\|Contractor Performance ~~Evaluations~~ (CPE) and Prequalification]]==	+	==[[#Contractor Performance Evaluation (CPE) and Prequalification\|Contractor Performance Evaluation (CPE) and Prequalification]]==

← Older revision		Revision as of 17:55, 3 May 2018
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−	==[[#Contractor Performance ~~Evaluations~~ (CPE) and Prequalification\|Contractor Performance Evaluations (CPE) and Prequalification]]==	+	==[[#Contractor Performance Evaluation (CPE) and Prequalification\|Contractor Performance Evaluations (CPE) and Prequalification]]==

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 If the contractor does not agree with an engineer’s final performance evaluation or the engineer’s requested changes to a contractor’s improvement plan, the appeal process is as follows:
-Within 14 days after the date a performance evaluation becomes final and is received by a contractor, they may file a written appeal of any rating of seven or below to the engineer.  The written appeal shall contain documentation supporting the contractor’s position that the rating is not warranted.  If no appeal is filed within the 14-day period, the evaluation becomes final and will not be subject to later contest or appeal.
+Within 14 days after the date a performance evaluation becomes final and is sent to the contractor, they may file a written appeal of any rating of seven or below to the engineer.  The written appeal shall contain documentation supporting the contractor’s position that the rating is not warranted.  If no appeal is filed within the 14-day period, the evaluation becomes final and will not be subject to later contest or appeal.
 If the contractor files an appeal, the engineer shall contact the Construction and Technology Division’s Construction Contracts Unit to schedule an appeal meeting.  An appeal filed by a contractor will be considered by a Contractor Performance Evaluation Appeal (CPEA) Panel.  The panel shall be composed of three licensed professional engineers from the department (following the format of a Central Office Review Panel) who were not directly involved in the management of the project.  This panel will review appeals on all evaluations and/or performance improvement plan for this project.  The contractor and the engineer must submit supporting documentation relevant to the appeal and will attend a formal appeal hearing.  The panel may visit a project site and gather information to assist them in making an informed decision, if necessary.  Upon concluding its review, the panel will confirm or modify the evaluation and/or improvement plan.  The panel will send the contractor and engineer written notice of its decision within 30 days, along with a copy of the modified evaluation, if applicable.  The decision of the panel constitutes the final department decision and is not subject to further contest or appeal.
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 The [http://www.michigan.gov/documents/mdot/MDOT_Contractor_Evaluation_Factors_Rating_Criteria_559990_7.pdf Contractor Evaluation Factors and Rating Criteria] are published on the MDOT website.
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 ==[[#Processing of Contractor Performance Evaluations|Processing of Contractor Performance Evaluations]]==
 The final approving signature on a contractor performance evaluation is the respective TSC Manager. It must be noted that this signature is not to be delegated to staff that report to the TSC Manager. The signature must be the respective TSC Manager or another TSC Manager in the region or an equivalent position or higher in the region office. This signature requirement ensures an independent review of the contractor evaluation by a person not directly managing or providing oversight of the project.

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 The construction manual will be updated with this information.
-<div style="text-align: right;">[mailto:Change?body=https://mdotwiki.state.mi.us/construction/index.php/102.01_Prequalification_of_Bidders#Processing_of_Contractor_Performance_Evaluations Email this Section]</div>
+<div style="text-align: right;">[mailto:Change?body=https://mdotwiki.state.mi.us/construction/index.php/102.01_Prequalification_of_Bidders#Processing_of_Contractor_Performance_Evaluations Email this Page]</div>
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